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Home > Insurance Division > Managed Care > Complaints, FAQs, Definitions and Acronyms
Managed Care Complaints, Frequently Asked Questions and Definitions
 
How to File a Managed Care Complaint


Every person covered under a managed care plan has the right to file a complaint with his carrier about any aspect of the coverage, the carrier's network, and the services provided by health care providers. If the individual prefers, he may have his health care provider file the complaint instead, if the individual gives consent, and the health care provider agrees to do so.

A carrier is required to respond to complaints filed by or on behalf of its covered individual within a reasonable period of time up to 30 days after the date the carrier received the complaint. Carriers are required to establish a complaint system, and to provide covered individuals a written explanation about the process for filing a complaint. Generally, this information will be contained in a member handbook or certificate of coverage, but it may be provided separately. The information should include the telephone number and address of the carrier's offices responsible for complaint resolution. In addition, the information must advise covered individuals of their right to contact the 樱花视频 Department of Banking and Insurance (Department), in the event that the covered individual is not satisfied with how the carrier handled the complaint.

The Department has an office within Consumer Protection Services that handles complaints from consumers and health care providers regarding coverage and/or payment under a managed care plan, including: complaints primarily concerning quality of care, choice and accessibility of health care providers, issues relating to the adequacy of the carrier's networks, and claims payment practices. The Department also addresses complaints regarding marketing practices, and policy provisions, but these complaints may be handled by a different office within Consumer Protection Services.

An individual wishing to file a complaint may submit the complaint form (PDF or MS Word) by mail to:

Office of Managed Care
Consumer Protection Services
Department of Banking and Insurance
PO Box 475
Trenton, NJ 08625-0475

Fax: (609) 777-0508 or (609) 292-2431
Telephone: 1-888-393-1062

In addition to filing a complaint, an individual who disagrees with the decision of her carrier to deny, terminate or limit her access to a covered service, or benefits for that service, has the right to appeal that decision, first internally with the carrier, and finally externally with the Independent Health Care Appeal Program (IHCAP) if not satisfied with the outcome of the internal appeals. For more information on this process, please see How to File a Utilization Management Determination.

If a health care provider has a specific complaint about how a claim is being handled, the health care provider may file a claims payment appeal with the carrier in an effort to resolve the situation.  A health care provider must file the appeal within 90 days following a claims determination.  The health care provider may take the matter to 樱花视频 Program for Independent Claims Payment Arbitration (PICPA) if necessary, and if the claim(s) involve $1,000 or more, but ONLY if the health care provider submitted the claim to the carrier’s internal claims payment appeal process first.  Health care providers may aggregate claims to reach the arbitration threshold. 

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Managed Care Frequently Asked Questions (FAQs)
Questions regarding Health Maintenance Organizations (HMOs)
Where can I obtain information about a Medicare HMO?
 
You may obtain further information about Medicare HMOs in 樱花视频 by contacting the at 1-800-792-8820. You could also contact the Centers for Medicare and Medicaid Services (CMS) at 1-800-MEDICARE, or via the internet at .
Can my HMO exclude coverage for a pre-existing condition?
 

For a large group contract (employers with more than fifty employees), a pre-existing condition exclusion is permitted only if the exclusion relates to a physical or mental condition for which medical advice, diagnosis, care or treatment was recommended or received within the six month period prior to enrollment. The exclusion period must not exceed twelve months (eighteen months for late enrollees). The exclusion period is reduced by the aggregate of the periods of creditable coverage earned prior to the enrollment date. A pre-existing condition exclusion may not be imposed on newborns, adopted children or children placed for adoption under certain circumstances. Pregnancy may not be considered as a pre-existing condition. In the small employer market (employers with two to fifty employees), a pre-existing condition exclusion period is permitted only for groups of two to five employees and for "late enrollees," that is, an employee or dependent who fails to enroll for coverage within thirty days of being offered coverage. Further, for groups of two to five employees and late enrollees, a pre-existing condition exclusion period is permitted only if the exclusion relates to a physical or mental condition for which medical advice, diagnosis, care or treatment was recommended or received within the six month period prior to enrollment. Pregnancy may not be considered as a pre-existing condition. The exclusion period may not exceed six months. The exclusion period is reduced by the aggregate of the periods of creditable coverage earned prior to the enrollment date so long as replacement coverage is obtained within ninety days of the termination of the prior coverage.

For individual contracts (for individuals and their families), a pre-existing condition exclusion is defined more broadly than in the small and large employer markets and also includes a condition for which a reasonable person would have sought treatment even if treatment was not recommended or received. Further, pregnancy may be considered a pre-existing condition. The exclusion period for a pre-existing condition may not exceed twelve months, and the exclusion period is reduced by the aggregate of the periods of creditable coverage earned prior to the enrollment date so long as replacement coverage is obtained within 31 days of the termination of the prior coverage, or 63 days if the person had 18 months of continuous group coverage and has exhausted any continuation rights under the group plan.

 
Questions regarding Workers' Compensation Managed Care Organizations (WCMCOs)
How is the premium discount obtained when offering a managed care arrangement in the workers' compensation market?
 
The insurance carrier applies for the discount by identifying the approved Workers' Compensation Managed Care Organization (WCMCO) they are contracting with. For additional information about filing for a worker's compensation premium discount, insurers should contact the at (973) 622-6014. Employers should ask their Workers Compensation insurer what managed care programs and discounts are available.
Do utilization review companies and case management companies require a license in order to contract with a Worker's Compensation Managed Care Organization (WCMCO) or any other entity?
 
At this time, there are no regulations which license utilization review companies or case management companies. The WCMCO regulations specify the requirements for utilization review and case management when applied to worker's compensation cases.
 
Questions regarding Selective Contracting Arrangements (SCAs)
Does an insurer have to file rates for an SCA?
 
Large group rates are not filed for an SCA. Small group rates are filed with the Department of Banking and Insurance, for review.
 
Questions regarding Dental Plan Organizations (DPOs)
How long does a DPO have to address a written complaint?
 
Pursuant to the DPO Regulations at N.J.A.C. 11:10-1.10, a DPO must respond to a written complaint within (15) working days of receipt of the complaint.
When is the DPO renewal application due?
 
The annual renewal application is due in our office no later than sixty (60) days prior to the date of expiration of the current Certificate of Authority (COA). Failure to remit the renewal application may result in a fine or suspension or revocation of the COA.
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Managed Care Definitions and Acronyms
ACTIVE HMO
A Health Maintenance Organization with a Certificate of Authority to transact business in 樱花视频 that is marketing to prospective Members.
ADMINISTRATIVE
SERVICES ONLY (ASO)
An arrangement whereby an employer uses the provider network of an HMO, PPO or TPA on a fee-for-service basis, but the HMO, PPO or TPA itself only provides, and is reimbursed for, administrative services; or, where a payor (employer, union, etc.) uses a TPA or carrier to administer a health care program.
ADMITTED ASSETS
Those assets of a carrier that are acceptable for purposes of statutory financial reporting to a governmental agency.
AFDC
Aid to Families with Dependent Children, established by 42 USC 601 et seq., and N.J.S.A. 44:10-1 et seq., as a joint Federal/State cash assistance program administered by counties under State supervision
ALLOWABLE EXPENSE
See usual, customary and reasonable (UCR) charge.
BALANCE BILLING
The practice whereby a covered person is billed for the difference between the provider's billed charge and the carrier's UCR charge.
BASIC COMPREHENSIVE
HEALTH CARE SERVICES
Preventive care, emergency care, inpatient and outpatient hospital and provider care, diagnostic laboratory and diagnostic and therapeutic radiological services and other services, as set forth in N.J.A.C. 11:24-5.
CAPITATION
A fixed payment, for a specified time period, for the provision of health care services or supplies, not based on frequency or severity of services or supplies provided.
CARRIER
An insurance company, health service corporation, hospital service corporation, medical service corporation or health maintenance organization authorized to issue Health Benefit Plans in 樱花视频. [In some laws, may also include a dental plan organization (DPO) and/or dental service corporation (DSC).]
CMS
The Center for Medicare and Medicaid Services (formerly HCFA, the Health Care Financing Association) within the U.S. Department of Health and Human Services.
CERTIFICATE OF AUTHORITY (COA)
A license granted by DOBI to operate an HMO or health service corporation, or to operate a DPO or a DSC, in 樱花视频.
CLEAN CLAIM
A claim that has no defect or impropriety, including any lack of required substantiating documentation, or particular circumstance requiring special treatment that otherwise prevents timely payment being made on the claim.
COMPENSATION RATING AND INSPECTION BUREAU (CRIB)
The Bureau created, organized and supervised by the Commissioner of DOBI in accordance with N.J.S.A. 34:15-1 et seq., the 樱花视频 Workers' Compensation Law.
COMPREHENSIVE HEALTH CARE SERVICES
Basic benefits provided under a health benefits plan, including medical and surgical services provided by licensed health care providers who may include, but are not limited to, family physicians, internists, cardiologists, psychiatrists, rheumatologists, dermatologists, orthopedists, obstetricians, gynecologists, neurologists, endocrinologists, radiologists, nephrologists, emergency services physicians, ophthalmologists, pediatricians, pathologists, general surgeons, osteopathic physicians, physical therapists and chiropractors. Basic benefits may also include inpatient or outpatient services rendered at a licensed hospital, covered services performed at an ambulatory surgical facility and ambulance service

CONTESTED CLAIM

A claim that has not been adjudicated because it has a material defect or impropriety.

COINSURANCE
Percentage of a covered charge that must be paid by the person covered under a health benefits plan (HBP). Coinsurance does not include deductibles, copayments or non-covered charges.
COPAYMENT
Direct payment that a covered person must make to a participating provider in order to receive a covered health care service or supply.
COVERED PERSON
A person who is eligible for services or benefits through a HBP.
DEDUCTIBLE
Dollar amount that must be paid to providers by a covered person in a HBP before the Plan will begin paying for covered services or supplies.
DENTAL PLAN ORGANIZATION (DPO)
Any person or company who provides directly or arranges to administer one or more plans providing dental services that are on a prepaid or postpaid individual or group capitation basis. The covered person is eligible to receive treatment from in-network dentists only (except in the case of an emergency over 50 miles from home). The covered person may be required to pay a deductible or copayment for treatment, but no balance billing is allowed.
DENTAL SERVICE
CORPORATION (DSC)
A corporation which is organized, without capital stock, and not for profit, for the purpose of establishing, maintaining and operating a nonprofit dental service plan. The expense of dental services to covered persons is paid in whole or in part by the corporation to participating dentists on a fee for service basis in return for premium or other valuable considerations. The covered person is eligible to receive treatment from in-network dentists only. The enrollee may be required to pay a deductible and copayment depending on the plan.
DHS

樱花视频 Department of Human Services.

DHS PROGRAMS
Medical assistance programs (Medicaid, NJ Kidcare and NJ FamilyCare) that are administered by the DHS.
DHSS
樱花视频 Department of Health and Senior Services.
DOBI
樱花视频 Department of Banking and Insurance.
HEALTH BENEFITS
PLAN (HBP)

A benefits plan which pays for or provides hospital and medical expense benefits for covered services, and is delivered or issued for delivery in this state by or through a carrier. HBP includes, but is not limited to, Medicare supplement coverage and risk contracts to the extent not otherwise prohibited by federal law. HBP shall not include the following plans, policies or contracts: accident only, credit, disability, long term care, CHAMPUS supplement coverage, coverage arising out of a workers' compensation or similar law, automobile medical payment insurance, personal injury protection issued pursuant to N.J.S.A. 39:6A-1 et seq., or hospital confinement indemnity coverage.

HEALTH
MAINTENANCE
ORGANIZATION (HMO)

Any organization which directly or through contracts with providers furnishes at least basic comprehensive health care services on a prepaid basis to enrollees in a designated geographic area.

INACTIVE HMO

An HMO with a COA to transact business in 樱花视频 that is no longer marketing to prospective members.

INDEMNITY HEALTH
INSURANCE PLAN
A type of Health Benefits Plan that reimburses the insured for amounts paid for health care services and supplies, subject to UCR charges and deductible and coinsurance provisions. This type of plan does not require the use of particular providers, or provide different benefits depending on the provider chosen.
INDEPENDENT PRACTICE
ASSOCIATION (IPA)

Association of individual physicians that provides services on a negotiated capitation rate, fee-for-services basis, or flat retainer fee.

LIMITED HEALTH CARE SERVICES
A health service or benefit which a carrier has elected to subcontract for as a separate service, which may include, but shall not be limited to, substance abuse services, vision care services, mental health services, podiatric care services, chiropractic services or rehabilitation services. Limited health care services shall not include pharmaceutical services, case management services or employee assistance plan services.
LIQUID ASSETS
Cash, cash equivalents or investments as set forth at N.J.S.A. 17B:20-1a. This includes the following items on an HMO's financial statement: cash, investment income receivable, amounts due from affiliates, stocks & bonds, restricted assets and other current assets.
MANAGED CARE PLAN (MCP)

A health benefits plan that integrates the financing and delivery of appropriate health care services to covered persons by arrangement with participating providers, who are selected to participate on the basis of explicit standards, to furnish a specified set of health care services, and includes financial incentives for covered persons to use participating providers.

MEDICAID